Administrative Officer - Business Manager

The Administrative Officer functionally serves as the Business Manager and is aligned under the Community Care leadership, under the Associate Director of Patient Care Services (ADPCS), under the VA Medical Center Director located in Walla Walla, Washington.

Duties

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** Duties include, but are not limited to, the following: Provides supervision at first and second levels for employees responsible for financial and administrative work in support of the facility community care office Discusses, investigates and responds to employee grievances to resolve conflicts Coordinates and participates in disciplinary actions and responds to appeals and grievances Provides provision and oversight of the community care annual budget, which includes budget formulation, justification, and execution; financial management; and financial reporting Provides advice to management and program personnel on budgetary and finance issues Performs as an expert in budgeting and financial management on a large departmental level Reviews budget estimates submitted, analyzes program plans and information, and identifies need for changes Prepares presentation materials for budget submission to the Medical Center budget committee and participates in budget presentation Analyzes program reports, financial statements and other accounting data, correlating and verifying information Provides for full administration of reporting, evaluation, and community care requirements associated with the accreditation of the organization Assures all standards of regulatory and accrediting agencies are continuously met in full Coordinates the preparation and submission of recurring monthly, quarterly, and annual reports, management briefings, summaries, and a wide variety of non-recurring reports Develops both long and short-range policies and plans for Community Care by coordinating the medical administration needs of the facility community care office for the Medical Center Takes the initiative to identify needs and potential issues/concerns and devising flexibilities in operations and constructive, cost-effective approaches to resolve problems Develops, evaluates, and modifies organizational structure and systems to achieve program goals Participates in the analysis and interpretation of workload and other data used in resource planning Conducts special studies to resolve administrative problems which arise during normal operations and will present conclusions and recommendations Assists in the development, interpretation, application, and integration of objective criteria and acceptable standards for use in monitoring activities Identifies problems and/or opportunities to improve care through such avenues as informal meetings, Medical Center committee meetings, statistical data, occurrence screens, incident reporting, procedure case review, etc. Performs other duties as assigned Work Schedule: Monday through Friday, 8:00am to 4:30pm Recruitment & Relocation Incentives: Not authorized Critical Skills Incentive (CSI): Not approved Telework: This position may be authorized for AD HOC telework. Telework eligibility will be discussed during the interview process.

Qualifications

To qualify for this position at the GS-9 grade level, applicants must meet at least one of the requirements below: Specialized Experience: Possess at least one (1) full year of specialized experience equivalent to at least the next lower grade level (GS-7) in the Federal Service that has given you the particular knowledge, skills and abilities required to successfully perform the duties of an Administrative Officer - Supervisory, and that is typically in or related to the work of the position to be filled. Specialized experience is experience providing a variety of administrative management services essential to the direction and operation of a department or organization in the areas of management analysis, program administration, supervision, and coordination; ensuring compliance with established policies, practices and procedures; analyzing and measuring the effectiveness of program management and work processes; performing budget management; and utilizing various Microsoft Office applications (i.e., Excel, Access, Word, etc.). NOTE: Experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hours worked per week. -OR- Education: Successfully completed a master's or equivalent graduate degree or two (2) full years of progressively higher-level graduate education leading to such a degree or LL.B., J.D., if related, that demonstrates the knowledge, skills and abilities necessary to do the work of the Administrative Officer - Supervisory position. This education must have been obtained in an accredited college or university. NOTE: Transcripts (unofficial or official) must be submitted with your application materials. Education cannot be credited without documentation. -OR- Combination: Possess equivalent combinations of successfully completed graduate level education (beyond the first year) and specialized experience, as described above, which may be used to meet total experience requirements for this grade level. The education portion must include graduate courses that demonstrate the knowledge, skills and abilities necessary to do to the work of the Administrative Officer - Supervisory position. NOTE: Transcripts (unofficial or official) must be submitted with your application materials. Education cannot be credited without documentation. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Requirements

You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) - See "Required Documents" below for details. As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Education

IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education. NOTE: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.